Things You Should Know ~ When You Are Overwhelmed in Your Business

When you are overwhelmed with your business, you should know there is help available to you without having to hire and train an employee.  There is a point at which many business owners arrive when you may feel overwhelmed and need help quickly to keep processes moving, customers happy and finances flowing.  When this happens, this is the time when hiring a virtual business manager can help you focus on your business goals.  Read on to learn about the differences and which type of person might be the right fit for your business.

Things You Should Know When You Think You Can't Do It All Alone

What is a Virtual Assistant?

A Virtual Assistant is an independent contractor who provides administrative, technical, or creative (social media) assistance to clients remotely from his or her own office.  Hiring a virtual assistant eases the burden of employing someone.  You have no need for extra office space, equipment or supplies. You don’t need to recruit, hire and train someone.   You are not responsible for paying employee taxes, insurance, paying benefits or vacations.

 

What is a Virtual Business Manager?

A Virtual Business Manager is similar to an Office Manager.   A Virtual Business Manager has a broader knowledge of how your business runs and can manage and assist in day-to-day operations of workflows, projects, launches, delegation to team members, and processes.  They help you more directly achieve your strategic goals by being the one person upon whom you can rely to be your right-hand person.

You might need to consider hiring a Virtual Business Manager or Virtual Assistant if you:

Feel overwhelmed with your workload.
Need help with administrative tasks.
Know you could move your business forward if you could focus more on what you and only you can do.
Want to be more productive and less stressed.
Know you need help but don’t want the stress of recruiting, hiring and training someone.
Want to save money.  ( One client said that hiring a virtual assistant saved him at least 150% of the time his VA is spending on his tasks.)
Want—and need—more balance in your life.

What can hiring a Virtual Assistant do for you?

Anything that does not require our physical presence.  You might be surprised at how many things we can do virtually.

Practically speaking, this means we can:

Perform administrative tasks such as:

~ Screen your e-mail and respond on your behalf
~ Schedule and confirm your appointments
~ Utilize technology to help you become more efficient using applications such as password managers, cloud storage, etc.
~ Book your travel arrangements
~ Make calls on your behalf

Handle bookkeeping

~ Track expenses and reimbursements
~ Bookkeeping (QuickBooks or Freshbooks)
~ Generate invoices and post payments

Assist with Marketing

~  Conduct research
~  Set up your online courses
~  Create and update WordPress websites
~  Manage email marketing and CRM with ConvertKit, Claritysoft or Infusionsoft
~  Build Landing Pages
~  Pinterest management

Benefits of Hiring a Virtual Business Manager or Virtual Assistant

There are moments in the small business owner’s life when you realize that lately, you haven’t worked on the “core tasks” that grow your business.  You are lax in taking the time to decide the best way to focus your energy and time. This situation will occur due to many reasons, but often it is because you become mired in all the small, less exciting tasks needed to keep your business running.  Or, because you don’t want to do them, you procrastinate which can cause important things to fall through the cracks.   When this happens, it is time to stop and reassess your workload.  The adage “focus on what you do best and hire the rest” is ideal for this situation.  It is good for business owners to know how to do all tasks related to our work but we don’t all have to do them every day, all the time.

A New Business is Created Based on Our Own Experience

For a long time, I loathed doing bookkeeping.   I would wait until the end of the year to get all of my finances in order.  I would find incorrect charges to my credit card I had missed and fees charged for apps or programs I no longer used.  I finally realized that this was hurting my business and taking money away from my profitability. Also, doing it all at once, dealing with many transactions on a daily basis, I would get inundated which caused me to make mistakes.

Hiring virtual assistants has made VA made all the difference in my business. While my VA was doing my bookkeeping, he made suggestions as to improvements I could make, saving me even more money.  This type of situation leads me to share another reason to hire a VA. Another set of eyes looking at your business processes is particularly useful.  And, as it turns out, I enjoy helping other people with their bookkeeping!

Building Redundancy

Rather than having only one person who can do critical functions, hiring a VA can build in redundancy by having another person who knows your office’s key functions. Furthermore, documenting key processes and procedures ensures continuity if you become ill or have an emergency.  A virtual assistant is a perfect person to document your critical processes and procedures from an objective viewpoint.

Viktor Frankl wrote a passage which relates to this in his book “Man’s Search for Meaning”. “Everyone has his own specific vocation or mission in life; everyone must carry out a concrete assignment that demands fulfillment. Therein he cannot be replaced, nor can his life be repeated. Thus, everyone’s task is unique as his specific opportunity to implement it.”

Consider This

Has any of this resonated with you?  We suggest that you do the following exercise:

Throughout the day, write or type anything you do that you can delegate to someone. Before you know it, you will have a list of things that are ideal to give to a virtual assistant. This way, you will know exactly which things you can assign when hiring a virtual assistant.  Let’s discuss how we can help you continue to do the work you love while hiring one of our virtual assistants to help.  Are you concerned about costs?  In today’s business climate, hiring a virtual assistant makes good sense, since the upfront costs are discussed in advance and are included in your budget. You just buy the time that you need.

It is our personal experiences with hiring virtual assistants that prompted us to add these services to our business offerings. We find fulfillment by helping other business owners create the positive change we have been able to experience.  Our virtual assistants are highly skilled and ready to help you achieve your goals.

Are you interested in hearing more?  Schedule an appointment to allow us to introduce ourselves and speak to you about offloading some of your to-do lists.

Read more about hiring our virtual help here.